About SESACSESAC Writers PublishersSESAC LicensingRepertory SearchSESAC NewsSESAC EventsContact SESAC
   
home » Writers & Publishers » FAQs Current Affiliates

FAQs: Becoming a SESAC affiliate | Current Affiliates | Payments


Current Affiliates

Q: How do you track my radio performances?
For performances on commercial and non-commercial AM and FM radio stations SESAC receives airplay detection reports from a company called Broadcast Data Systems (BDS) which monitors approximately 1,500 stations 24 hours a day 365 days a year (in excess of 13 million hours a year).

Q: How do you track my television performances?
For performances on broadcast networks, syndicated television programs, local television stations, public television, basic cable channels, premium cable channels, music intensive cable and pay-per-view services SESAC receives television programming schedules from a company called Tribune Media Services (TMS).  The schedules are then compared to music cue sheets as provided by the program production companies.  Video performances on the music intensive cable channels such as MTV, VH1 and BET are also tracked by BDS.

Q: Who is my affiliate rep?
When you log into your account at www.sesac.com , you will see your Writer/Publisher Representative’s name listed. You can e-mail them by clicking on their name. You are also welcome to contact the rep at our offices at 1.800.826.9996 or 615.320.0055. 

Q: Can I access my royalty statements online?
Yes.  Royalty statements can be viewed online at www.sesac.com

Q: I think there is an error on my royalty statement.  Who should I contact to get this resolved?
Generally, it is a good idea to contact your writer/publisher representative first.  If necessary, they may forward your question to someone in the Royalty Distribution Department.

Q: How do I obtain an account number and pass code for using SESAC’s affiliate services online?
Account Number: When you first sign up with SESAC an automated e-mail is sent to you with your affiliate account number when your account(s) is activated. Additionally, a card listing your affiliate account numbers will be sent to you for reference purposes.  

Pass code: Your pass code will be provided to you in your welcome packet when your account(s) is activated. You may also generate your pass code at any time after your account has been activated by clicking the “What is my pass code” link on the “account log in” page: https://www.sesac.com/writerpublisher/password.asp

You may also contact our Nashville office at 1.800.826.9996 or 615.320.0055 for this information.

Q: What do I do if my address is incorrect?
You can update your address with us by either sending in the changes in writing or by updating your account online under the “forms” link. We can only accept address revisions from our affiliates or their authorized representatives.  

Q: Am I able to access my account online?
Yes. When you visit our website at www.sesac.com you can log into your affiliate account using your affiliate account number and pass code.

Q: How do I refer another writer to SESAC?
Contact your Writer/Publisher Representative either by e-mail or phone and give them information about the person you would like to refer.  

Q: How do I register my songs online?
You can register your songs online via the SESAC Works Registration Form. All works must be registered either online at www.sesac.com or with the SESAC Works Registration Form. We will also accept works registered via CWR (Common Works Registration) cue sheets and schedules that accompany copyright assignments. You may call our office any time to obtain forms or get help filling them out. If you are having trouble obtaining information to complete the registering of your works, please contact us so that we may assist you. We must be aware that the song has been released in order to begin tracking your performances.  It is the responsibility of the publishers to notify SESAC of any changes to song registrations, including changes in copyright ownership, interest or income participation. Additionally, letters directing or redirecting royalty payments must be provided to SESAC on a timely basis to insure accurate distributions.   

Song registrations (e.g., featured radio singles, jingles, etc.) will be posted in the quarter in which they are received provided they arrive five working days before the end of the quarter. Cue Sheets (i.e., registrations for TV/Film cues such as theme and underscore) are given a grace period through the 15th of the first month following the end of the quarter in which to receive the same provision.  Payment may be delayed or forfeited due to late or incorrect registration. SESAC will have no obligation to make payment for performances of any works registered more than one year following the date of such performances.   

SESAC will not pay royalties for any song that has not been properly registered.   

Q: How do I submit my recordings/CDs to BDS?
You would submit your work to BDS via the Supplemental Song Information Form on www.sesac.com.  When you log onto site, simply click the FORMS. It is important to make SESAC aware of additional recordings of your works. You may use either online registration at our website or SESAC’s Supplemental Song Information Form.  This form is used to inform SESAC of new uses of any song that has been previously registered at SESAC. For example, a new use could be a song that is recorded by another artist or an original recording that has been re-released, remixed or appears on a new CD, such as a compilation.  

Works commissioned specifically for motion pictures or television programs (i.e., theme music, bumper music, or background cues) are registered from cue sheets provided by the program production companies and need not be registered via separate registration forms. However, it is still the responsibility of the affiliate to ensure that SESAC receives all cue sheets so that works are properly and timely registered.  Song registrations (e.g., featured radio singles, jingles, etc.) will be posted in the quarter in which they are received provided they arrive five working days before the end of the quarter.  

In order to monitor your music on radio successfully, your recordings must be digitally “fingerprinted” and stored in our pattern databases. Copies of most major record releases are given to us directly by the record label, but occasionally releases are not provided. To this end, we highly recommend that you provide SESAC with two copies of all CDs containing your works, along with the applicable work registration forms.  It is imperative that we receive the CD prior to the release of the record to insure comprehensive tracking from the initial release date. It is also helpful to indicate the SESAC songs on the CD that have been released to radio.  You may also submit your recordings via MP3 files. Email your MP3s to radio@sesac.com.  Also, your recordings can be uploaded immediately after you complete as song registration.  Please include: Song Title, Album Title, Artist, Songwriter and Publisher information, Record Label and Radio Add date. MP3s must be submitted at a minimum resolution of 128K. For CDR copies, please make sure they are “redbook” formatted for proper encoding.

Q: I submitted a song registration incorrectly.  What should I do?
You will need to re-register your work online at www.sesac.com.  Be sure to check the “Change to Previously Registered Song” box on the registration screen.

Q: I got my confirmation e-mail back for my song registration, but my song is not showing up on your website.  Why?
The initial email indicates receipt of your song submission.  However, it can take a few days to fully process your song registration before it will show up in your online works catalog.

Q: How do I know that my song has been registered?
Once your song submission is fully processed you will receive a second email confirming the successful registration or you may check your works catalog online at www.sesac.com.

Q: Why do I have to send in a CD and recording information when my song is recorded?
In order to monitor your music on radio successfully, your recordings must be digitally “fingerprinted” and stored in our pattern databases. Copies of most major record releases are given to us directly by the record label, but occasionally releases are not provided. To this end, we highly recommend that you provide SESAC with two copies of all CDs containing your works, along with the applicable work registration forms.  It is imperative that we receive the CD prior to the release of the record to insure comprehensive tracking from the initial release date. It is also helpful to indicate the SESAC songs on the CD that have been released to radio.  You may also submit your recordings via MP3 files. Email your MP3s to radio@sesac.com. Also, your recordings can be uploaded immediately after you complete as song registration.  Please include: Song Title, Album Title, Artist, Songwriter and Publisher information, Record Label and Radio Add date. MP3s must be submitted at a minimum resolution of 128K. For CDR copies, please make sure they are “redbook” formatted for proper encoding.

Q: How do I change the title of a work or add an AKA?
You will need to re-register your work online at www.sesac.com. Be sure to check the “Change to Previously Registered Song” box on the screen.

Q: Why was my song rejected?
There can be several reasons why a song registration was rejected.  The most common reasons include:  

  • The registration lacks a corresponding SESAC publisher share.
  • The share percentages do not equal 50% for either writer or publisher
  • The song has been previously registered.

Q: Should I register my song again if I’ve done a remix?  Will SESAC need a new CD of the remix?
Yes.  A new recording of a song such as a remix will have a different “fingerprint” from the original version.  In other words, to properly monitor your music on radio, we will need a new CD of the remix.

Q: Why didn’t I get a royalty statement?
There can be many reasons why an affiliated does not receive a royalty statement in any given quarter.  The most common reasons include:

  • The affiliate account address on record with SESAC is invalid.
  • The affiliate account balance is below $50.00.  If the foreign or domestic royalty earnings total less than $50.00 in any quarter, SESAC will hold those amounts until subsequent royalty earnings for that affiliate account accrue to greater than $50.00 in either category.  No paper royalty statements will be mailed for any account until the accumulated royalties are greater than $50.00.  However, your statements are still accessible electronically online at www.sesac.com.
  • You have directed another affiliate to receive your royalty payments.  In this case, all statements and payments are directed to the collecting affiliate and you may check your royalty statements online at www.sesac.com.

Q: Is it necessary to register my songs with the Copyright office?
It is not necessary to register your works with the US Copyright Office, however, SESAC highly recommend this practice to protect your interest in your compositions.

Q: A producer wants to use my song in a movie.  What do I do?
It will be necessary to obtain a synchronization license from the movie production company. SESAC also requires the music cue sheet for the movie to properly process and pay this performance.

Q: What should I do if my client wants me to direct license my performing rights?
SESAC must be notified of any direct licenses granted to music users for works otherwise licensed as part of the SESAC repertory. Notices must be submitted in writing within 10 days of the license being granted and must be accompanied by a copy of the license. Royalties for performances resulting from such direct licenses will not be paid by SESAC.